Function

Advising the Rector on the School's financial-accounting-accounting work, making financial decisions of the Rector and organizing the implementation of the financial-accounting work effectively. regulations.

Mission

Planning:

• Focal point for developing regulations and regulations related to the planning work of the University

• Assume the prime responsibility for, and coordinate with concerned units in, formulating and submitting annual and long-term plans for operation of the university

• Guide the implementation, urge and inspect the progress and the level of performance of the actual implementation compared with the assigned tasks of the units to submit the adjustment plan to suit the situation. Specifically

• Focal point for managing all contracts of the University, except for labor contracts.

Finance:

• Make quarterly and annual financial plans as stipulated in the financial regulations approved by the Group.

• Advise on the development of financial management regulations and regulations of the University

• Control and urge the recovery of debts. Performing payment service with customers and staffs.

• Proposing measures to mobilize and use grant capital and funding sources according to regulations

• Fulfill obligations towards the State budget and ensure the interests of the laborers.

• Synthesize costs, analyze financial activities, evaluate economic and financial indicators to provide data for determining the results of activities of the University, and report to the Principal on problems. Financially and promptly to process in order to bring about the best effect.

• Make financial reports, reports, management and other reports related to the financial work in full and timely according to regulations.

Accountant:

• Make accurate and accurate records of all costs incurred (construction investment, training costs, operating expenses and other costs ... of the University) capital structure and capital.

• Guide and supervise the units to strictly comply with the policies, regulations and procedures on finance and accounting of the State, the Group and the University, promptly detecting mistakes in financial planning. main; Report and propose coordinated handling measures to the Rector

• Accurately and honestly record the rotation of assets, supplies and money for the operation of the University.

• Organize the accounting work, making accounting reports of the school as prescribed. - Regularly organize the internal inspection and audit of professional work according to regulations.

• Organize and carry out inventory of assets, supplies, capital and re-valuation of assets and supplies according to the regime of the State and the Group. To work out and propose solutions to the loss, loss, damage, bad debts, damages ... in accordance with the State's policies and regimes.

• Collect tuition fees, coordinate with the concerned units in setting training unit prices, tuition exemption and reduction levels, scholarship policies and financial supports for students.

• Receipt, issuance and preservation of cash and certificates, exhibits are valued as money.

• Carry out financial transaction procedures with the bank where the account is opened.

• Issue and transfer accounting documents as prescribed.

• Preservation and archival of accounting documents in accordance with regulations.

Privilege:

• Participate with relevant departments of the University on bidding, negotiating contract ...

• Advise and propose to the Principal issues related to the management of financial and accounting economy in order to ensure that all activities of the University are implemented in accordance with regulations, laws and regulations. on financial management of the state and industry.

• Assign and directly direct the accounting, statistics, treasurer, warehouse keepers. Recruitment, appointment, transfer, upgrading, rewarding and disciplining of deputy finance planning staff, financial / accounting staff, accounting, planning, statistics, treasurer The proposal of Chief Accountant / Manager of Financial Planning Department is required.

• It is required that all rooms, units / units of the University provide timely and sufficient documents and data necessary for the audit, internal inspection and auditing activities of the University. the concerned agencies and agencies.

• Participate in building / opinions with the units and functional departments of the University for all jobs in the financial field such as bidding, negotiation and signing contracts, organization of contract implementation , settlement and settlement, management of prices using economic and technical norms, labor issues, salaries, bonuses ...

• Have the right to monitor, inspect and control all economic and financial activities in the whole unit. Accounting reports, statistical reports, economic contracts, documents related to payment vouchers, salary payment, bonus payment, cash collection ... must be signed by Chief Accountant (or authorized person) shall be legally valid.

• When detecting individuals or collectives that commit acts of violating law or violating the financial regulations of their units, the chief accountant shall, depending on each case, have the right to report to the school leaders or superior heads. know to stop and handle. Serious cases should be reported to the law enforcement agency for timely intervention.

Relationship:

• Under the direction of the Principal and the professional direction of the Group.

• Professional relations, coordination with the units, functional departments of the University, the units in and outside the industry.

Introduction

• The Department of Science and Technology was established right after PetroVietnam University (PVU) came into operation in 2010. Through many years of operation and development, the Department has made important steps forward, contributing to the process of building and developing the University in the field of domestic and international cooperation and scientific research.

• The Department has been developing and implementing many effective cooperation agreements with important national and international partners. The cooperation agreements have been implemented in detail, in depth with many specific activities in the development of human resources for Vietnam Oil & Gas Group (PVN) and the country, especially in strengthening management resources, training, and scientific research.

• The Department has strongly attracted, managed, and effectively used the international support from UOP Honeywell, KOGAS - Korea, Schlumberger, Intergraph Group, JX Nippon Oil & Gas Consulting Services (Mekong), Idemitsu Kosan – Japan, etc. and especially from the Viet Nam Oil and Gas Group. Many projects have massive gray matter and financial investment. These supports have contributed to improve staff’s management capacity and their professional qualification in, as well as facilities for training and scientific research. The achievements of  the university have contributed to the fulfillment of the policy of educating talents for development, and simultaneously ensure to continue attracting investments and implement the signed agreements, gradually pursuing the strategies devised by the university. 

• The Department has successfully organized many national and international conferences and seminars, creating favorable academic exchange programs between managers, lecturers, and students of the university with domestic and international experts in various technical fields, especially oil exploration,, and exploitation and processing. Moreover, the scope and quality of conferences and seminars are increased, attracting the attendance and active participation of most managers, lecturers, and students of the university and other universities nationwide and worldwide.

• The Department has successfully found more and more exchange programs, internships, partial scholarships or full scholarship grants from universities with significant academic and research achievements in the United States, Canada, Australia, Italy, UK, Korea, and Japan. These achievements have been giving managers, lecturers and students of PVU many opportunities to receive scholarships, exchange internships and exchange programs in the modern international work environment[a1]  to integrate into the flow of human resources development and scientific research of the world

Function

External Relations and Science-Technology  Department functions as an advisor and counselor department supervising and managing scientific research  and technology transfer activities and international and domestic relation activities of PVU

Misson

External Affairs

• Propose the making of regulations related to the external affairs of the university;

• Receive information from the outside to the university and  pass it on to relevant functional departments;

• Formulate and submit to the Rector for deciding and organizing the implementation of policies, contents, short-term and long-term plans on external relations; advising Rector on the selection of partners, identifying the direction, form, content and specific policies and measures to develop and enhance the effectiveness of the university's external relations activities;

• Actively look for, build and maintain relationships with external partners (individuals and organizations) who are capable and prestigious in the field of training and scientific research to introduce them to faculties, and propose the establishment of cooperative relationships to the Rector; supervise and  encourage the implementation of signed cooperative agreements. Report and proactively propose appropriate and effective measures to strengthen cooperation between the university and its partners;

• Coordinate with other departments/faculties in the university to build and manage international cooperation projects; hold signing ceremonies of cooperation agreements; appoint staff to monitor the implementation of and carry out periodical assessment of external cooperation activities;

• Be in charge of procedures related to the preparation for the delegation of leaders and staff members of PVU to work abroad and welcome foreign delegations to visit and work at PVU;

• Contact with partners to send staff to their training and practice courses; carry out relevant external procedures for PVU teaching staff to study abroad; follow and evaluate the work results and report them to the Rector;

• Be in charge of seeking, building, maintaining and fostering relationships with localities, communities, enterprises, and alumni; actively strengthen these relationships which are beneficial to the development of the University;

Management of scientific research activities

• Propose the development of regulations related to the management of scientific research activities of PVU;

• Advise the Rector on the plan, direction of scientific research activities of PVU; coordinate with departments to formulate and implement short-term and long-term programs and plans on scientific research and technology transfer;

• Be in charge of drafting the regulations on management of scientific research and technology transfer;

• Follow, inspect and supervise the use of funds allocated for scientific and technological activities;

• Plan, direct, and guide the proposals; register, evaluate, select, implement, follow the progress and manage the science and technology projects;

• Coordinate with relevant departments and individuals inside and outside the university to carry out registrations and bidding for the implementation of scientific and technological research projects, and technology transfer;

• Link and collaborate on scientific research and / or technology application between the university and business establishments and other organizations;

• Manage and guide the implementation of scientific research activities of lecturers and students; organize the evaluation, selection and commend individual researchers and research groups to the Rector to reward them for their outstanding execution ;

• Organize the evaluation and accept the results of scientific research topics according to PVU regulations;

• Manage products, results, keep records of science and technology subjects; be responsible for management, registration of intellectual property rights, utility solutions and commercialization of research results of staff and students;

• Coordinate with faculties, departments and centers to find funding sources to strengthen the facilities for research and technology transfer;

• Advise Rector on the rewards and incentives for science and technology activities;

• Coordinate with departments to introduce and promote the results of scientific and technological activities of the university and excellent scientific and technological works of students on the mass media; disseminate scientific information inside and outside the university;

• Consult and organize activities related to scientific research technology development and application as well as  the transference of scientific and technological achievements to research institutions, manufacturing bases, enterprises and units in need;

• Organize seminars / conferences on  scientific research and technology transfer activities at the university; be in charge of organizing and participating in national and international scientific conferences and seminars;

• Coordinate with departments and organizations and the Administration Department to manage and update the curriculum vitae of PVU staff.

Function

The Organization and Administration Department is responsible for advising and assisting the Rector on the organization of personnel, labor, salary, emulation, reward and discipline for staffs; general administrative work of the University.

Mission

Organization of Personnel, Salary Labor and Policy Regime

• Studying, consulting, developing and arranging organizational structure of the school;

• To propose the establishment, merger, dissolution, division of units of the University; Organizing the implementation of the approved projects;

• Proposing the development of regulations and regulations related to the organization of personnel;

• Labor planning; propose to arrange, transfer and recruit labor; monitor and supervise the organization of management and use of labor in the University;

• Researching, proposing the appointment of leaders of units of the University, developing staff suitable for development requirements of the University;

• Research and coordinate with the functional units to develop, adjust, supplement and promulgate the rules and regulations of the school suitable for each stage of development;

• Organizing the implementation of policies and regimes for employees: professional training and fostering; recruitment exams, rank promotion; To raise wage grades, difficult allowances, social insurance regimes and human accident insurance; the work of emulation, commendation and discipline;

• Permanent Council: recruitment, salary, rank promotion, staff discipline, emulation and reward;

• Managing and updating personnel records, coordinating staff reviews and evaluations annually; update the list of staff transferred and retired annual;

•  Carrying out the procedures: establishing the Advisory Council / Working Group, sending the staffs to study, work in and outside the country in accordance with the regulations of the School, the Group and the State;

• Calculate and pay salaries as well as income for staff and staff outside the University are invited to lecture; payment of social insurance, health insurance for employees' insurance.

General Administration

• Propose the development of regulations and regulations related to general administrative work;

• Synthesis of working programs; make statistics and reports; schedule weekly work; transcripts of school management meetings and records of school-level meetings; information, monitoring progress of the units in the school; Prepare the necessary conditions for school leaders to go to work;

• Assist the Principal to manage the working relationship between units throughout the University according to the functions and duties prescribed; Prepare reports and speeches of the Principal as required;

• Coordinate with relevant units to organize annual staff meetings and congresses and conferences of the University;

• Organizing the reception, reception of the school, meetings / conferences / seminars assigned by the Organization and Administration Department;

• Performing the synthesis - administration - archives; receive and classify documents to and from; To assist the Management Board in handling administrative documents promptly and promptly; manage seals and signatures according to regulations; business cards, letters of recommendation, certificates and employee certifications; make a copy of the documents issued by the College and the documents of the higher level as stipulated by the Principal;

• Coordinating the use of meeting rooms in the School; drinking water and sanitation boardroom meetings, some boardrooms; coordinated drinking water for other meeting rooms;

• Manage and coordinate the use of cars for the work of the University;

• The focal point is responsible for procurement, management of assets and equipment for regular activities of the University and its units;

• The focal point is responsible for procurement, management of tools, materials, stationery for regular activities of the University and units of the University;

• To coordinate the liquidation and disposal of equipment, supplies and / or properties which are damaged or not used, to ensure their efficient use;

• Carry out legal work to ensure that the school operates in accordance with the law; representing the School to work with legal, litigation, investigation, complaints and denunciation;

• Pay for regular school expenses; organization of meals for employees;

• Carry out the task of cleaning the school's affairs.

Communication, public relations and building brand identity

• Proposing the development of regulations and regulations related to communication, public relation and brand identification;

• Planning, broadcasting and broadcasting programs for the University;

• Designing, gathering information for media publications, verifying communication materials and distributing visual communication products for the University;

• Relate to the media, provide information to the press according to the authority and regulations of the University; monitor and recommend measures to deal with press information for the university leaders;

• Arrange media interviews, prepare relevant materials for interviewed leaders;

• Assume the prime responsibility for, coordinate with units in the school to organize events of the School to attract the public, create and develop images of the University;

• Lead the construction of brand identity for the University;

• Being the focal point, organizing the translation from Vietnamese into English the information posted on the school website.

The library has a total area of ​​160 m2, equipped with dedicated desks and chairs to serve up to 60 readers. In addition, the library is equipped with computers with internet connection, scanners, photocopiers to support readers to look up, and use the materials conveniently.

The library resources are diverse, including books, journals, dissertations, research papers, workshops proceedings, electronic materials, etc. on topics closely related to the training programs at the university.

Paper Material

 At present, the university library has hundreds of  textbooks and reference materials written in the Vietnamese language, a large number of textbooks and reference books written in the English language on the university training programs, and foreign language books. The library also archives hundreds of undergraduate and postgraduate theses, master's degrees, scientific papers, and research reports at all levels. In addition, the library has purchased and received a large number of nationally and internationally published magazines for oil and gas news such as SPE Journals, Oilfield Review (Schlumberger Corporation) The Petroleum Journal (Vietnam National Oil and Gas Group), etc.

 These materials are chosen by the university from selected universities, and prestigious publishers in the oil and gas field. Every year, the library purchases a large number of books and magazines in accordance with the training scope.

Electronic Material

 Apart from paper resources, students and staff of the university can access the internal electronic resources collected and processed by the library, including:

 More than 1000 electronic documents have been digitized and can be accessed remotely via the University Library Portal.

The library has acquired access to the electronic database of leading publishers such as Springer Link, Science @ Direct, IEEE Xplore Digital Library, Taylor & Francis, etc.  so that the users can have greater online material resources.

 The library also provides links to free resources from well-known universities around the world.

1. Functions

The Information and Library Center has the function of advising the Rector on the management, research, development, and exploitation of the information and library systems, effectively supporting the administrating, training, scientific research activities and other activities of the university.

2. Missions

2.1 General Missions

• Propose the development and improvement of policies and regulations on information and library activities of the university

• Formulate strategies for the development of information systems and libraries to meet the needs of the university in each stage of development

• Manage and exploit information sources, information infrastructure and other assets of the Center in conformity with the assigned functions and tasks

• Develop cooperative relations with the information and library centers of scientific institutions and universities nationwide and worldwide.

2.2 Library Department

• Formulate policies and directions for the development of libraries in line with the university’s development strategies in each period

• Develop service policies, rules, guidelines, and organize training classes on using library facilities and materials for users

• Be in charge of organizing and developing the library’s materials: develop plans and coordinate with other departments to collect, publish and purchase materials (textbooks, lectures, reference materials, electronic databases, etc.) to serve the training programs of the university

• Receive and archive theses, dissertations, scientific papers, research reports, proceedings of seminars and conferences defended and approved at the university, or our teaching staff’s scientific projects defended or presented at other educational and research institutions nationwide and worldwide

• Collect, edit, and preserve documents and artefacts related to the process of construction and development of the university, organize the tradition room, preserve, display, and introduce materials when necessary

• Organize and manage the databases of library resources to serve users inside and outside the university

• Ensure the provision of library services which are diverse, modern,  and suitable for the users’ demands, effectively serving the learning, teaching and research activities in this academic environment

• Develop, coordinate, and evaluate the functions and activities of the library to optimize its operations

• Cooperate with local and foreign libraries in material exchange, information resource sharing, and provision of information and library services to meet the users’ demands

• Research and apply advanced standards and technologies to the library activities

2.3. Information Technology Department

• Develop strategic plans for the application of information technology to the operating activities of the university

• Research, propose, implement information technology solutions (hardware, software) to meet the management and operation requirements of the university

• Be in charge of managing and operating information technology systems (including support for end-users), ensuring that the information technology system of the university operate smoothly

• Be in charge of technically managing the website, cooperating with other departments in the university to reach consensus on the structure of information on the website

• Provide guidance on the use of information technology and communication equipment for staffs, lecturers, and students of the university and other users.

1. Short-term training courses

 ATC has successfully organized many training courses which are in various disciplines, flexible in timing and location, and in accordance with the customers’ demands. Our  domestic training programs areconvenient for our customers in that the full course price is proportional to the duration, not the number of learners, and learners can have complete control of the training contents as required.

Our domestic and overseas training programs are taught by professors and visiting lecturers from leading countries such as USA, Norway, UK, the Netherlands, Egypt, France, and Romania. The center has so far invited over 174 professors and international experts to carry out training courses in the fields of Petroleum Geology, Petroleum Geophysics, Reservoir Engineering, Chemical Engineering, and Offshore Engineering. In addition, the ATC has conducted professional skill courses for leaders and professionals in the oil and gas industry, and other courses on Finance, Accounting, English for Communication, and English for the Oil and Gas Industry. Upon completion of the courses, our learners will receive international certificates jointly awarded by PVU and our affiliated association such as Honeywell, Schlumberger, Intergraph, etc. 

 Process automation center PVU-Honeywell

PVU and Honeywell jointly opened the Automation Control Center to provide training courses in Vietnam and in Asia. This is the most rigorous and globally standardized center of the Honeywell Group which  is authorized to train and issue certificates of automation and control of Honeywell equipment in the field of Petroleum  Drilling and Production, Refining and Petrochemicals, Gas Processing, Fertilizer Production, and Electricity.

The center  has cooperated with Aberdeen Drilling Schools to organize certified courses  on petroleum drilling and production (IWCF / IADC), well control, erosion control and other related technical services.

IWCF / IADC drilling equipment

2. Analysis services

PVU is equipped with a modern and synchronized laboratory system for analyzing  all aspects of the oil and gas industry such aspetroleum geology, petroleum geophysics, drilling fluids, oil and gas exploration, petroleum products, catalysts, and petrochemicals.

2.1. Petroleum Geology and Geophysics

Market Demands: Oil and gas exploration and production is one of the core areas of the Group, and seismicism is the dominant approach employed. To obtain the most geological information, the seismic data must be processed through the following steps:

-  Data processing: The process of applying computer equipment systems and software programs to exploit and transform the information received from the seismic tape to obtain the results of the transect, the seismic map reflecting the characteristics of the environment and the studied object

-  Document interpretation: The process of using data has been processed to build geological model, interpretation properties, and geological characteristics of the area from which the assessment of potential oil and gas resources in the area can be carried out

At present, concerning hardware and software, DP & I has:

-  Cluster includes 64 CPU nodes

-  Raid server: 20 TB

-  WS: 10

-  ProMAX software and modules are being developed

As for human resources, DP & I has a team of doctorate-level experts in Geology-Geophysics, Mathematics, and Computer Science. DP & I can therefore:

-  Deal with 2D and 3D seismic data interpretation

-  Research and develop software modules for seismic data processing

In addition, PVU is equipped with a system of synchronized laboratories for teaching and research in the fields of Petroleum Geology and Geophysics such as sedimentation, lithology - minerals, geophysics, and localization.

Scanning electron microscope SEM and Microscope

2.2. Petroleum Drilling and Production

There are 03 specialized laboratories operated by high-quality human resources to perform the following measurements:

-  Laboratory of drilling mud and cement using API 10A, 13A: Determine rheology, water discharge, solid content, resistivity for drilling fluids and densities, freezing time strength, compressibility, and water discharge for the cementitious cement in the course of drilling

-  Reinforced oil recovery chamber: Measure the absolute permeability of the reservoir and assess the oil recovery capacity in the reservoir

-  The ministry of technology uses API RP40 standard: measure porosity, absolute permeability, contact angle, and liquid viscosity

Core flooding CFS 700

2.3. Refining and Petrochemicals

Three specialized petrochemical-filtration laboratories are equipped with state-of-the-art analytical machines and are operated by a team of highly qualified personnel who can perform measurements and analysis of results as follows:

- Petroleum and petroleum product analysis laboratory: measure crude oil and petroleum products by ASTM standard equipment such as flash point, open cup, heat treatment, still opaque, freezing, viscosity, proportion, the amount of water, water content, needle piercing, dripping, oxidation stability, determine the distillation curve according to ASTM D86, and element analysis.

Equipment to determine the distillation curve	Thermometer

- Laboratory of chromatography: equipped with modern chromatographic analyzers such as high performance liquid chromatography (HPLC), gas chromatography (GC-MS) of manufacturer Agilent. It is capable of analyzing organic components in the product mix

High Performance Liquid Chromatography System HPLC	Mass Spectrometry System GCMS

- Structural analysis labs are equipped with modern structural analysis machines such as Bruker, Raman Spectrometer, Atomic Force Microscope (AFM).

XRD equipment	Raman spectrophotometer

2.4. The laboratory of mechanical-physical properties of material

The laboratory of mechanical-physical properties of material has achieved ISO/IEC 17025:2005 (VILAS). The workforce of this laboratory is highly qualified, and committed to providing our customers with the best and most reliable testing services in the field such as:

-  Pulling-compressing test, up to many different standards

-  Impact test at room temperature and -70oC, up to different standards

-  Bending test, up to many different standards

-  Analyze the chemical composition of the surface of metal material based on the principle of optical emission spectrum

In order to successfully implement the long-term strategy, the laboratory not only develops a concrete action plan with annual growth targets but also promotes brand marketing along with perceiving the core values of our work to guide individual staff’s execution. 

Equipment for analyzing chemical composition	Compression testing machine

 3. Technical, scientific, and technological consulting services

Technical consulting services and science and technology transfer are important tasks  for service development strategies in the long-term plan of PVU. We are currently carrying out consultancy services on scientific and technological solutions and scientific researches for the Group's core activities including oil and gas exploration, exploitation and processing, electricity, gas, and technical services.

The ATC cooperates with foreign partners to provide a number of technical services such as:

-  Conduct technical evaluation and analysis using Slumberger's geotechnical, geophysical, and drilling software tools such as Eclipse, Petrel, Techlog, PipeSim, ect.

-  Design and perform technical analysis with the Intergraph software sponsored: Smart3D, SmartPlant P&ID, CADWorx, Ceasar II, Tank, PVElite, etc.

-  Seismic data processing and interpretation: 2D and 3D

-  Research and develop software modules for seismic data processing

-  Assess oil pipeline condition and maintenance of pigging system by technology MFL

-  Provide all kinds PIG: foam pig, Bi-di pig, MFL Pig, robot, etc.

-  Cleaning services for industrial equipment (heat exchangers, furnaces, heat pipes, tanks