Function

The Organization and Administration Department is responsible for advising and assisting the Rector on the organization of personnel, labor, salary, emulation, reward and discipline for staffs; general administrative work of the University.

Mission

Organization of Personnel, Salary Labor and Policy Regime

• Studying, consulting, developing and arranging organizational structure of the school;

• To propose the establishment, merger, dissolution, division of units of the University; Organizing the implementation of the approved projects;

• Proposing the development of regulations and regulations related to the organization of personnel;

• Labor planning; propose to arrange, transfer and recruit labor; monitor and supervise the organization of management and use of labor in the University;

• Researching, proposing the appointment of leaders of units of the University, developing staff suitable for development requirements of the University;

• Research and coordinate with the functional units to develop, adjust, supplement and promulgate the rules and regulations of the school suitable for each stage of development;

• Organizing the implementation of policies and regimes for employees: professional training and fostering; recruitment exams, rank promotion; To raise wage grades, difficult allowances, social insurance regimes and human accident insurance; the work of emulation, commendation and discipline;

• Permanent Council: recruitment, salary, rank promotion, staff discipline, emulation and reward;

• Managing and updating personnel records, coordinating staff reviews and evaluations annually; update the list of staff transferred and retired annual;

•  Carrying out the procedures: establishing the Advisory Council / Working Group, sending the staffs to study, work in and outside the country in accordance with the regulations of the School, the Group and the State;

• Calculate and pay salaries as well as income for staff and staff outside the University are invited to lecture; payment of social insurance, health insurance for employees' insurance.

General Administration

• Propose the development of regulations and regulations related to general administrative work;

• Synthesis of working programs; make statistics and reports; schedule weekly work; transcripts of school management meetings and records of school-level meetings; information, monitoring progress of the units in the school; Prepare the necessary conditions for school leaders to go to work;

• Assist the Principal to manage the working relationship between units throughout the University according to the functions and duties prescribed; Prepare reports and speeches of the Principal as required;

• Coordinate with relevant units to organize annual staff meetings and congresses and conferences of the University;

• Organizing the reception, reception of the school, meetings / conferences / seminars assigned by the Organization and Administration Department;

• Performing the synthesis - administration - archives; receive and classify documents to and from; To assist the Management Board in handling administrative documents promptly and promptly; manage seals and signatures according to regulations; business cards, letters of recommendation, certificates and employee certifications; make a copy of the documents issued by the College and the documents of the higher level as stipulated by the Principal;

• Coordinating the use of meeting rooms in the School; drinking water and sanitation boardroom meetings, some boardrooms; coordinated drinking water for other meeting rooms;

• Manage and coordinate the use of cars for the work of the University;

• The focal point is responsible for procurement, management of assets and equipment for regular activities of the University and its units;

• The focal point is responsible for procurement, management of tools, materials, stationery for regular activities of the University and units of the University;

• To coordinate the liquidation and disposal of equipment, supplies and / or properties which are damaged or not used, to ensure their efficient use;

• Carry out legal work to ensure that the school operates in accordance with the law; representing the School to work with legal, litigation, investigation, complaints and denunciation;

• Pay for regular school expenses; organization of meals for employees;

• Carry out the task of cleaning the school's affairs.

Communication, public relations and building brand identity

• Proposing the development of regulations and regulations related to communication, public relation and brand identification;

• Planning, broadcasting and broadcasting programs for the University;

• Designing, gathering information for media publications, verifying communication materials and distributing visual communication products for the University;

• Relate to the media, provide information to the press according to the authority and regulations of the University; monitor and recommend measures to deal with press information for the university leaders;

• Arrange media interviews, prepare relevant materials for interviewed leaders;

• Assume the prime responsibility for, coordinate with units in the school to organize events of the School to attract the public, create and develop images of the University;

• Lead the construction of brand identity for the University;

• Being the focal point, organizing the translation from Vietnamese into English the information posted on the school website.

The library has a total area of ​​160 m2, equipped with dedicated desks and chairs to serve up to 60 readers. In addition, the library is equipped with computers with internet connection, scanners, photocopiers to support readers to look up, and use the materials conveniently.

The library resources are diverse, including books, journals, dissertations, research papers, workshops proceedings, electronic materials, etc. on topics closely related to the training programs at the university.

Paper Material

 At present, the university library has hundreds of  textbooks and reference materials written in the Vietnamese language, a large number of textbooks and reference books written in the English language on the university training programs, and foreign language books. The library also archives hundreds of undergraduate and postgraduate theses, master's degrees, scientific papers, and research reports at all levels. In addition, the library has purchased and received a large number of nationally and internationally published magazines for oil and gas news such as SPE Journals, Oilfield Review (Schlumberger Corporation) The Petroleum Journal (Vietnam National Oil and Gas Group), etc.

 These materials are chosen by the university from selected universities, and prestigious publishers in the oil and gas field. Every year, the library purchases a large number of books and magazines in accordance with the training scope.

Electronic Material

 Apart from paper resources, students and staff of the university can access the internal electronic resources collected and processed by the library, including:

 More than 1000 electronic documents have been digitized and can be accessed remotely via the University Library Portal.

The library has acquired access to the electronic database of leading publishers such as Springer Link, Science @ Direct, IEEE Xplore Digital Library, Taylor & Francis, etc.  so that the users can have greater online material resources.

 The library also provides links to free resources from well-known universities around the world.

1. Functions

The Information and Library Center has the function of advising the Rector on the management, research, development, and exploitation of the information and library systems, effectively supporting the administrating, training, scientific research activities and other activities of the university.

2. Missions

2.1 General Missions

• Propose the development and improvement of policies and regulations on information and library activities of the university

• Formulate strategies for the development of information systems and libraries to meet the needs of the university in each stage of development

• Manage and exploit information sources, information infrastructure and other assets of the Center in conformity with the assigned functions and tasks

• Develop cooperative relations with the information and library centers of scientific institutions and universities nationwide and worldwide.

2.2 Library Department

• Formulate policies and directions for the development of libraries in line with the university’s development strategies in each period

• Develop service policies, rules, guidelines, and organize training classes on using library facilities and materials for users

• Be in charge of organizing and developing the library’s materials: develop plans and coordinate with other departments to collect, publish and purchase materials (textbooks, lectures, reference materials, electronic databases, etc.) to serve the training programs of the university

• Receive and archive theses, dissertations, scientific papers, research reports, proceedings of seminars and conferences defended and approved at the university, or our teaching staff’s scientific projects defended or presented at other educational and research institutions nationwide and worldwide

• Collect, edit, and preserve documents and artefacts related to the process of construction and development of the university, organize the tradition room, preserve, display, and introduce materials when necessary

• Organize and manage the databases of library resources to serve users inside and outside the university

• Ensure the provision of library services which are diverse, modern,  and suitable for the users’ demands, effectively serving the learning, teaching and research activities in this academic environment

• Develop, coordinate, and evaluate the functions and activities of the library to optimize its operations

• Cooperate with local and foreign libraries in material exchange, information resource sharing, and provision of information and library services to meet the users’ demands

• Research and apply advanced standards and technologies to the library activities

2.3. Information Technology Department

• Develop strategic plans for the application of information technology to the operating activities of the university

• Research, propose, implement information technology solutions (hardware, software) to meet the management and operation requirements of the university

• Be in charge of managing and operating information technology systems (including support for end-users), ensuring that the information technology system of the university operate smoothly

• Be in charge of technically managing the website, cooperating with other departments in the university to reach consensus on the structure of information on the website

• Provide guidance on the use of information technology and communication equipment for staffs, lecturers, and students of the university and other users.

1. Short-term training courses

 ATC has successfully organized many training courses which are in various disciplines, flexible in timing and location, and in accordance with the customers’ demands. Our  domestic training programs areconvenient for our customers in that the full course price is proportional to the duration, not the number of learners, and learners can have complete control of the training contents as required.

Our domestic and overseas training programs are taught by professors and visiting lecturers from leading countries such as USA, Norway, UK, the Netherlands, Egypt, France, and Romania. The center has so far invited over 174 professors and international experts to carry out training courses in the fields of Petroleum Geology, Petroleum Geophysics, Reservoir Engineering, Chemical Engineering, and Offshore Engineering. In addition, the ATC has conducted professional skill courses for leaders and professionals in the oil and gas industry, and other courses on Finance, Accounting, English for Communication, and English for the Oil and Gas Industry. Upon completion of the courses, our learners will receive international certificates jointly awarded by PVU and our affiliated association such as Honeywell, Schlumberger, Intergraph, etc. 

 Process automation center PVU-Honeywell

PVU and Honeywell jointly opened the Automation Control Center to provide training courses in Vietnam and in Asia. This is the most rigorous and globally standardized center of the Honeywell Group which  is authorized to train and issue certificates of automation and control of Honeywell equipment in the field of Petroleum  Drilling and Production, Refining and Petrochemicals, Gas Processing, Fertilizer Production, and Electricity.

The center  has cooperated with Aberdeen Drilling Schools to organize certified courses  on petroleum drilling and production (IWCF / IADC), well control, erosion control and other related technical services.

IWCF / IADC drilling equipment

2. Analysis services

PVU is equipped with a modern and synchronized laboratory system for analyzing  all aspects of the oil and gas industry such aspetroleum geology, petroleum geophysics, drilling fluids, oil and gas exploration, petroleum products, catalysts, and petrochemicals.

2.1. Petroleum Geology and Geophysics

Market Demands: Oil and gas exploration and production is one of the core areas of the Group, and seismicism is the dominant approach employed. To obtain the most geological information, the seismic data must be processed through the following steps:

-  Data processing: The process of applying computer equipment systems and software programs to exploit and transform the information received from the seismic tape to obtain the results of the transect, the seismic map reflecting the characteristics of the environment and the studied object

-  Document interpretation: The process of using data has been processed to build geological model, interpretation properties, and geological characteristics of the area from which the assessment of potential oil and gas resources in the area can be carried out

At present, concerning hardware and software, DP & I has:

-  Cluster includes 64 CPU nodes

-  Raid server: 20 TB

-  WS: 10

-  ProMAX software and modules are being developed

As for human resources, DP & I has a team of doctorate-level experts in Geology-Geophysics, Mathematics, and Computer Science. DP & I can therefore:

-  Deal with 2D and 3D seismic data interpretation

-  Research and develop software modules for seismic data processing

In addition, PVU is equipped with a system of synchronized laboratories for teaching and research in the fields of Petroleum Geology and Geophysics such as sedimentation, lithology - minerals, geophysics, and localization.

Scanning electron microscope SEM and Microscope

2.2. Petroleum Drilling and Production

There are 03 specialized laboratories operated by high-quality human resources to perform the following measurements:

-  Laboratory of drilling mud and cement using API 10A, 13A: Determine rheology, water discharge, solid content, resistivity for drilling fluids and densities, freezing time strength, compressibility, and water discharge for the cementitious cement in the course of drilling

-  Reinforced oil recovery chamber: Measure the absolute permeability of the reservoir and assess the oil recovery capacity in the reservoir

-  The ministry of technology uses API RP40 standard: measure porosity, absolute permeability, contact angle, and liquid viscosity

Core flooding CFS 700

2.3. Refining and Petrochemicals

Three specialized petrochemical-filtration laboratories are equipped with state-of-the-art analytical machines and are operated by a team of highly qualified personnel who can perform measurements and analysis of results as follows:

- Petroleum and petroleum product analysis laboratory: measure crude oil and petroleum products by ASTM standard equipment such as flash point, open cup, heat treatment, still opaque, freezing, viscosity, proportion, the amount of water, water content, needle piercing, dripping, oxidation stability, determine the distillation curve according to ASTM D86, and element analysis.

Equipment to determine the distillation curve	Thermometer

- Laboratory of chromatography: equipped with modern chromatographic analyzers such as high performance liquid chromatography (HPLC), gas chromatography (GC-MS) of manufacturer Agilent. It is capable of analyzing organic components in the product mix

High Performance Liquid Chromatography System HPLC	Mass Spectrometry System GCMS

- Structural analysis labs are equipped with modern structural analysis machines such as Bruker, Raman Spectrometer, Atomic Force Microscope (AFM).

XRD equipment	Raman spectrophotometer

2.4. The laboratory of mechanical-physical properties of material

The laboratory of mechanical-physical properties of material has achieved ISO/IEC 17025:2005 (VILAS). The workforce of this laboratory is highly qualified, and committed to providing our customers with the best and most reliable testing services in the field such as:

-  Pulling-compressing test, up to many different standards

-  Impact test at room temperature and -70oC, up to different standards

-  Bending test, up to many different standards

-  Analyze the chemical composition of the surface of metal material based on the principle of optical emission spectrum

In order to successfully implement the long-term strategy, the laboratory not only develops a concrete action plan with annual growth targets but also promotes brand marketing along with perceiving the core values of our work to guide individual staff’s execution. 

Equipment for analyzing chemical composition	Compression testing machine

 3. Technical, scientific, and technological consulting services

Technical consulting services and science and technology transfer are important tasks  for service development strategies in the long-term plan of PVU. We are currently carrying out consultancy services on scientific and technological solutions and scientific researches for the Group's core activities including oil and gas exploration, exploitation and processing, electricity, gas, and technical services.

The ATC cooperates with foreign partners to provide a number of technical services such as:

-  Conduct technical evaluation and analysis using Slumberger's geotechnical, geophysical, and drilling software tools such as Eclipse, Petrel, Techlog, PipeSim, ect.

-  Design and perform technical analysis with the Intergraph software sponsored: Smart3D, SmartPlant P&ID, CADWorx, Ceasar II, Tank, PVElite, etc.

-  Seismic data processing and interpretation: 2D and 3D

-  Research and develop software modules for seismic data processing

-  Assess oil pipeline condition and maintenance of pigging system by technology MFL

-  Provide all kinds PIG: foam pig, Bi-di pig, MFL Pig, robot, etc.

-  Cleaning services for industrial equipment (heat exchangers, furnaces, heat pipes, tanks

Organizing the short-term training course is one of the important tasks assigned to PVU by PetroVietnam and as a result, the Advanced Training Center (ATC) was established in accordance to the Decision No. 42 /QĐ-ĐHDK dated on 27 Jan 2011 by the University Council of PVU.
Since the establishment, the ATC has continuously improved the quality of training programs to meet the requirements of the society as well as the training methods. The centerpiece of the ATC is step by step completed with spacious classrooms, modern audio equipment and air-conditioning. The ATC has developed a website to carry out the information, manage functions of the program and serve leaners in the best. The ATC strives to become a prestigious training institution in Vietnam, has become a reliable place for students studying short-term programs in the Oil and Gas Industry as well as in other fields (official dispatch of the training of the Petro Vietnam).
The success of the ATC is due to the direction and support of PVN, the University Council of PVU, the Board of Rector, the functional departments and the faculties in PVU and the other units in PVN. Especially, the enthusiastic cooperation of Professors, Associate Professors, Ph.D who are the leading experts in Oil and Gas Industry.
a. Function
The ATC is responsible for organizing short-term, regular training programs on the management, leadership and professional skills to meet the requirements of work; to carry out cooperation programs, joint ventures and training cooperation with domestic and overseas training, research and production and business establishments.
b. Mission
Cooperate with domestic and foreign training institutions to organize professional training courses, seminars and international seminars on energy, oil and gas, management, education and training, science and technology to meet the demand for human resources of the University,; organizing training courses which offer internationally recognized certification; designing program and organizing training to the needs of the companies within and outside the Petroleum industry.

This section is under construction.